Privacy Policy

Effective Date: 24 July 2026

Welcome to the official website of Kala Kunj Art and Craft Institute ("Kala Kunj", "we", "our", or "us"). We are committed to protecting the privacy of our website visitors, participants, parents, and guardians. This Privacy Policy explains how we collect, use, store, disclose, and protect your personal information when you visit our website or participate in any online competition, including the Kala Kunj Annual Online Drawing Competition 2026.

By using our website or registering for any competition, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We may collect the following information during registration, participation, or while using our website:

Personal Information

• Participant's full name

• Parent/Guardian's name (where applicable)

• Date of Birth

• Age

• Gender (optional)

• Postal Address

• City

• State

• Country

• Mobile Number

• Email Address

• School Name (if applicable)

Competition Information

• Age category

• Artwork submitted

• Competition theme selected

• Date and time of submission

• Certificates and award details

Payment Information

For paid competitions, we may collect:

• Transaction ID

• Payment status

• Payment amount

• Date and time of payment

Important: Kala Kunj does not collect, store, or retain your debit card, credit card, CVV, net banking credentials, UPI PIN, or other confidential payment credentials. Such information is processed securely by the authorized payment gateway.

Technical Information

When you visit our website, we may automatically collect:

• IP Address

• Browser type

• Device information

• Operating system

• Date and time of access

• Pages visited

• Cookies and usage data

2. Purpose of Collecting Information

We collect information to:

• Process competition registrations

• Verify participant eligibility

• Communicate competition updates

• Process payments

• Generate certificates

• Announce winners

• Publish results

• Improve website functionality

• Respond to participant queries

• Prevent fraud and misuse

• Comply with legal obligations

3. Use of Submitted Artwork

By participating in any Kala Kunj competition, participants and their parent/legal guardian grant Kala Kunj Art and Craft Institute a non-exclusive, royalty-free, worldwide license to:

• Display submitted artwork

• Publish artwork on the official website

• Share artwork on social media platforms

• Include artwork in exhibitions

• Use artwork in promotional materials

• Publish winner galleries

• Use artwork in newsletters and reports

The participant shall continue to retain ownership of the original artwork.

4. Children's Privacy

Most participants in our competitions are minors.

Parents or legal guardians are responsible for providing consent before submitting personal information of a child.

Kala Kunj does not knowingly collect personal information from children without the consent of a parent or legal guardian.

5. Payment Security

All online payments are processed through authorized payment service providers.

Kala Kunj shall not be responsible for:

• Banking failures

• Payment gateway interruptions

• Network issues

• Unauthorized payments made to unofficial accounts

• Incorrect payment details entered by participants

Participants should make payments only through officially notified payment channels.

6. Cookies

Our website may use cookies to:

• Improve website performance

• Remember user preferences

• Analyse website traffic

• Enhance user experience

Users may disable cookies through their browser settings; however, some website features may not function properly.

7. Sharing of Information

Kala Kunj does not sell, rent, or trade personal information.

Information may be shared only with:

• Payment gateway providers

• Technology service providers

• Certificate generation systems

• Government authorities where legally required

• Courts or law enforcement agencies when required by law

8. Data Storage and Security

Kala Kunj adopts reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction.

However, no method of internet transmission or electronic storage is completely secure. While we strive to protect your information, absolute security cannot be guaranteed.

9. Data Retention

Personal information may be retained:

• For competition administration

• For issuing certificates

• For maintaining historical records

• To comply with legal or regulatory requirements

• For resolving disputes

Information will be retained only for as long as reasonably necessary.

10. Publication of Winners

For promotional and record purposes, Kala Kunj may publish:

• Participant's Name

• Age

• Category

• City

• School Name (if provided)

• Award received

• Photograph of artwork

No sensitive personal information will be published without appropriate consent.

11. Third-Party Services

Our website may contain links to third-party websites, payment gateways, social media platforms, or other external services.

Kala Kunj is not responsible for the privacy practices, content, or security of such third-party websites. Users should review their respective privacy policies before providing personal information.

12. Participant Rights

Subject to applicable law, participants or their parent/legal guardian may:

• Request access to personal information

• Request correction of inaccurate information

• Request deletion of personal information where legally permissible

• Withdraw consent for future communications

• Raise concerns regarding data processing

Requests may be made using the contact details provided below.

13. Email and Promotional Communication

Kala Kunj may send:

• Registration confirmations

• Competition updates

• Result announcements

• Certificate notifications

• Event invitations

• Information regarding future competitions, workshops, exhibitions, and educational programmes

Recipients may opt out of promotional communications at any time.

14. Changes to this Privacy Policy

Kala Kunj reserves the right to modify this Privacy Policy at any time.

Any revised version will be published on the official website along with the updated effective date. Continued use of the website after publication of changes constitutes acceptance of the revised Privacy Policy.

15. Governing Law

This Privacy Policy shall be governed by the laws of India.

Any dispute arising out of or relating to this Privacy Policy shall be subject to the exclusive jurisdiction of the competent courts at Ranchi, Jharkhand, subject to applicable law.

16. Contact Us

For any questions, concerns, or requests relating to this Privacy Policy or the processing of personal information, please contact:

Kala Kunj Art and Craft Institute
Established: 1995
Affiliated to Pracheen Kala Kendra, Chandigarh

Email: [Official Email Address]
Phone: [Official Contact Number]
Website: [Official Website URL]

Consent

By accessing the Kala Kunj website, registering for the Kala Kunj Annual Online Drawing Competition 2026, submitting artwork, or making a payment, you confirm that you have read, understood, and agreed to this Privacy Policy. Where the participant is below 18 years of age, the parent or legal guardian confirms that they have provided the necessary consent on behalf of the participant.